Utilizing Visual Aids During a Presentation
Designing Effective Visual Aids for Presentations
3 Keys Effective Visual Aids
Sunday, March 8, 2015
Friday, March 6, 2015
Visual Aid Equipment
Using visual aids when presentations, we need to know about some visual aid equipment, as well as to research about how the equipment work, what is the role of it in the presentation and how to use it.
Visual Aid Display Equipment
Visual Aid Display Equipment
Blackboard: a dark and hard surface that is used for writing on with
chalk, it is usually found in classrooms. Using it to record key point in a presentation.
Bulletin Board: a wood surface or other material, which pictures or graphics may be attached on by staples or pins to show the information to audience in a presentation
Easel or a-frame: any type of frame, which will hold flat-surfaced visual aids.
Flash Cards: a series of hard cards, usually small to able to be held in the hands, each of which is imprinted with one or more key words. These cards are very helpful for presenter, it will remind us about key words, or main ideas for our speech
Flip Charts: a series of graphics or information on flexible papers, they are mounted
on an easel to easily moving around.
Model or Mock-up: three-dimensional objects, which are made by presenter, they are used to support the presenter to explain their topic in presentation.
Pegboard: a board having a regular pattern of small holes for pegs, it
is usually used to hold physical objects such as small posters, books and models.
Pointer: any long, thin stick of material, such as a pen, pencil or ruler, which may be used to indicate key points, or main ideas of the visual aid being emphasized.
Visual Projector Equipment
Overhead Projector: equipment that projects an enlarged image of a transparency placed on it onto a wall or screen.
Video Projector: equipment is used for displaying video, images or computer data on a screen or wall.
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References:
Kelley, W., & Serb, T. J. (n.d.). Audio-Visual Aids and Equipment. Retrieved from
https://www.planning.org/pas/at60/report150.htm
Tips for Effective Use of Visual Aids
There are some effective ways to use visual aids in presentation. Good visuals used in the right way can add power and depth a presentation, it also helps to attract attention from the audience. The tips below will help you using visual aids effectively:
• Make sure your visual aids can be seen and understood by the audience.
• Limit the amount of material on any one visual aid.
• Remember that you talk to the audience, not to visual aids.
• Make sure the visual aid supports your message.
• Be sure that the classroom’s lighting supports your visual aids.
• If you are using transparency or flipchart, be sure your handwriting is large enough to be seen by the audience.
• Make sure the images used on the visual aid are of high quality.
• Avoid distributing materials before the speech.
• Stand to the side of visual aid.
• Avoid using copyrighted material without permission.
If you have any more tips about using visual aids effectively, please share with us.
References:
Tips for Effective Use of Visual Aids. (n.d.). Retrieved from
http://www.workshopexercises.com/Visual_Aids.htm
• Make sure your visual aids can be seen and understood by the audience.
• Limit the amount of material on any one visual aid.
• Remember that you talk to the audience, not to visual aids.
• Make sure the visual aid supports your message.
• Be sure that the classroom’s lighting supports your visual aids.
• If you are using transparency or flipchart, be sure your handwriting is large enough to be seen by the audience.
• Make sure the images used on the visual aid are of high quality.
• Avoid distributing materials before the speech.
• Stand to the side of visual aid.
• Avoid using copyrighted material without permission.
If you have any more tips about using visual aids effectively, please share with us.
References:
Tips for Effective Use of Visual Aids. (n.d.). Retrieved from
http://www.workshopexercises.com/Visual_Aids.htm
Pros & Cons of Visual Aid Options 2
Flipcharts or Whiteboards
Pros:
• Easy and inexpensive to create and update
• Easy to record comments from the audience
• Able to combine other visuals in the same presentation.
Cons:
• Require some level of skill for working with graphics
• Unsuitable for large audiences
• Flipcharts are difficult to transport around
• Easily worn out with constant usage
Video
Pros:
• Provides us with accurate information.
• Helps to keep the audience interested.
• Professional in appearance
Cons:
• Expensive to create and update.
• Creates potential for compatibility issue, relating to computer video formats.
• Unattractive video could lose audience attention.
Props
Pros:
• Offer a realistic reinforcement of message
• Increase audience participation with close observation
• Sometime inexpensive and readily available
Cons:
• Limited use with a large audience
• Lead to extra work and expense in transporting
• Require a large storage space.
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References:
Pros:
• Easy and inexpensive to create and update
• Easy to record comments from the audience
• Able to combine other visuals in the same presentation.
Cons:
• Require some level of skill for working with graphics
• Unsuitable for large audiences
• Flipcharts are difficult to transport around
• Easily worn out with constant usage
Video
Pros:
• Provides us with accurate information.
• Helps to keep the audience interested.
• Professional in appearance
Cons:
• Expensive to create and update.
• Creates potential for compatibility issue, relating to computer video formats.
• Unattractive video could lose audience attention.
Props
Pros:
• Offer a realistic reinforcement of message
• Increase audience participation with close observation
• Sometime inexpensive and readily available
Cons:
• Limited use with a large audience
• Lead to extra work and expense in transporting
• Require a large storage space.
References:
Guffey, M. E., Loewy, D., Rhodes, K., & Rogin, P. (2011). Business Communication. Toronto, ON: Nelson Education.
Skills You Need. (2015). Working with Visual Aids. Retrieved from
Pros and Cons of Visual Aid Options 1
Multimedia Slides
Pros:
• Create professional appearance with many colour, art and graphic
• Easy to use and transport via e-mail, removable storage media, Web download
• Inexpensive to update
• Do not compatible with all types of software
• Require costly projection equipment
• Tempt user to add razzle – dazzle features that might not even help
Overhead Transparencies
Pros:
• Professional appearance
• Easy to prepare, maintain and update
• The locate reliable equipment
• Limit information shown at one time
• Provide poor reproduction of photos and graphics
• Speaker cannot move from the overhead projector
• Appear to some as an old and outdated presentation method
Handouts
Pros:
• Encourages audience participation
• Easy to maintain and update
• Audience able to use the handouts as reference material to enhance recall
• Able to be difficult to transport
• Copied material may violate copyright law,
• Audience tends to lose focus on presentation due to reading at the handouts.
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References:
Guffey, M. E., Loewy, D., Rhodes, K., & Rogin, P. (2011). Business Communication. Toronto, ON: Nelson Education.
Skills You Need. (2015). Working with Visual Aids. Retrieved from
Difference Types of Visual Aids
Visual aids provide several ways to communicate with audiences during a presentation. There are many forms of visual aids are available to enhance a presentation such as multimedia slides, overhead transparencies, handouts, flipcharts or whiteboards, video and props, etc.
- Multimedia Slides: using excellent software programs
such as Microsoft PowerPoint, Apple Keynote, Adobe Presenter or Corel
Presentations, they can help presenter to create dynamic, colourful
presentations on the personal computer, and it is shown on a TV monitor, a
screen or a panel.
- Overhead Transparencies: a very useful tool found in most
meeting areas, classrooms or conference rooms. It is used to display and
enlarges the images or photographs onto a screen or wall.
- Flipcharts or whiteboards: using large pads of paper
sheets on an easel, it is a very useful and flexible way for presenter
emphasizes key points, or main ideas during the presentation. The
presenter also able to use it for collecting ideas and responses from the
audience.
- Handouts: with sheets of paper
containing topical information, they are distributed to people whom
attending a speech, lecture, or meeting. The information on the sheets
would be explaining by the presenter for the audience during the
presentation.
- Video: a very helpful tool in a
presentation, it gives the presenter a chance to show stimulating visual
information and sends information to audience through a sequence of
images.
- Props: physical objects are used
to help a presenter explain the topic for the audience; props also help
the presenter to attracting attention from the audience.
I’m wondering how to choice a right type for a presentation . Let me your experience in the comments.
References:
University of Leicester. (n.d.). Using visual aids. Retrieved from
http://www2.le.ac.uk/offices/ld/resources/presentations/visual-aids
Guffey, M. E., Loewy, D., Rhodes, K., & Rogin, P. (2011). Business Communication. Toronto, ON: Nelson Education.
Visual Aid
Visual aid is an
instructional device such as multimedia slides, transparencies, handouts,
flipcharts, video, props etc. Those are used to make information easier to
understand.
Visual aids are very powerful tools to enhance the impact of our presentations. Words, numbers presented in different formats such as using pictures, diagrams, charts or video to explain for the words or numbers; that can appeal directly to our audience imagination. Visual aids also help us to reinforce our message, clarify the main point and create excitement.
Using visual aids help create interest, attraction among the audience and make the speaker appear more professional, better prepared and more persuasive. In addition, Visual aids are very helpful for inexperienced speakers because the audience can concentrates on the aid rather than on the speaker, that will make the speaker feel comfortable and self-confidence.
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References:
University of Leicester. (n.d.). Using visual aids. Retrieved from
Visual aid. (n.d.). In Merriam-Webster.com. Retrieved from
Guffey, M. E., Loewy, D., Rhodes, K., & Rogin, P. (2011). Business Communication. Toronto, ON: Nelson Education.
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